latest board minutes
1st Unitarian Universalist Congregation of the Palm Beaches
Minutes of Monthly Board Meeting - January 19, 2010
The meeting was called to order by President Mary Reynolds at 7:04 p.m. Members present: Suzanne Schluter, Bonnie Huber, Gene Bannigan, Nelson Enos, Judy Bonner, Treasurer Art O'Brien, Assistant Treas. Barbara Hatzfeld, Vice President Sam Irwin, Clerk Sylvia Ansay. Absent: Lee Kuller.
Members of the congregation: Dorie Maxwell, Kathie Bannigan
Documents Referenced Agenda with President's comments December Business Statement Minutes of December Board Meeting
Mary Reynolds asked the Board and the Board agreed to shift the order of the agenda and begin the meeting with a discussion of policies involving rental agreement. Current policy does not specify whose activities have priority when congregational activities require the use of rental space. Recent practice has been to seek accommodation from the renters. A motion was made and seconded to amend the contract with an addendum, advising renters they will occasionally be asked to move their activity to an alternative location on campus. The motion was tabled to provide additional time for members to consider the matter. ACTION: The motion will be revisited at the February meeting.
Minutes of the December Meeting - Minutes were corrected to more accurately reflect the limited use of endowment funds and to show that the policy on special collections can be set aside in cases of emergency. Minutes were approved as corrected.
Treasurer's Report - The report was corrected to show the correct total for Paul Coleman's contract at $6000. Postage and office supplies were noted as expenses rather than budget items. The word 'taxes' was removed from the line showing RE Director. The report was approved as corrected.
Council Report - The Council meeting for January was cancelled due to Prosperity Farming activities and all member reports were received by Council President Sam Irwin via email. Items of note: Lynn Stevens will offer child care for Teaching Thursdays so that more parents can attend the events. Items not sold in the Thrift Shop are being sent to the local Haitian community. Board members discussed the current cost of toner used by our color printer. No action was taken.
President's Report.
Membership - an updated list is being compiled to provide more accurate information.
The collection for Haitian relief total over $1000 , plus any amount raised by Gus and Mary Rubeiz for dinner on Thursday.
Mary Reynolds is working with Ken Hurto to facilitate a Leadership Retreat for the congregation.
Our annual meeting is scheduled for April 24, a Saturday night, and will include dinner.
Old Business -
1. Work on the sign is continuing. The old sign will be removed this week.
2. The defibrillator was ordered today and will be here in a week and will include both adult and child pads. There will be training in use and maintenance of the equipment. We'll need to designate responsibility for the needed weekly checks.
3. Bonnie reported "tweaks" to the sound system, noting that newer systems are digital while ours is still an analogue system. ACTION: Bonnie will research new system. 4. Canvass - The Farming committee asked the Board to revisit the issue of purchasing a credit card terminal to facilitate pledge payments. A motion to purchase a terminal was defeated, with several members referencing last month's Board meeting and our request for congregational feedback. ACTION: Following further discussion, members recommended that the matter be placed on the February agenda.
New Business:
1. Contracts with outside group (as noted above).
2. Payroll - The current payroll process has been changed. The new pay period remains bi-weekly, however the period extends from Thursday through Wednesday. New time sheets reflect the change.
3. By-law revision meeting - Board members will be available in Ministers' Hall on Sunday during Hospitality to answer questions about the proposed by-law change. Regular meeting adjourned at 8:45, at which time the Board moved into Executive Session.